Academic Deans' Liaisons (ADL) Nov. 2006 Meeting Minutes

Academic Deans' Liaisons Meeting Minutes

Academic Deans’ Liaisons meeting minutes
November 3, 2006

Attendees

Phillip Beidelman (guest), Michael Bragg, Craig Flowers, Deb Forgacs, Bill Goodman, Paul Hixson, Debby Huisinga, Paul Lucas, Bill Riley, Beth Sandore, Beth Scheid, Jeff Schrader, Ginny Schroeder (guest), Mike Smeltzer, Ryan Thomas, Carol Wakefield (guest), Ginger Winckler, Stan Yagi

Absent

Mike Andrechak, Jack Dempsey, Lew Hopkins, Todd Jebe, Mark Johnson, Paula Kaufman, Mitch Kazel, Jim Kirkpatrick, Eric Meyer, Sally Mikel, Deanna Raineri, Zvi Ritz, John Rossi, Beth Sandore, Richard Schimmel, Ken Spelke, Scott Walter, Clark Wise

I. Communications – Mike Smeltzer

Mike Smeltzer gave a communications update on with the Campus Network Upgrade Project, distributing a Daily Illini article on the new Guest Wireless Accounts service and detailing the upcoming Public Wireless service.

II. Network Upgrade Project Status – Paul Lucas and Beth Scheid

Paul Lucas and Beth Scheid reported on construction progress with the Campus Network Upgrade Project. Paul distributed a Building Progress Chart and Square Footage Analysis as of November 3, 2006.

III. Presentation by Western Telecommunications Consultants (WTC) -- Phillip Beidelman and Ginny Schroeder

“UIUC Strategic Plan for Voice and Data Networks”
Presentation by Phillip Beidelman, WTC president, and Ginny Schroeder, WTC Practice Director

Current Situation:

• Centrex contract is coming to an end;
• Centrex tied to all three campuses.

Rates and Funding:

• The cornerstones for traditional rate structures are gone;
• Stable networking funding essentialto maintaining a stable network;
• Convergence will not reduce cost, but creates opportunity to create strategy to keep network current.

WTC Experience:

• Univ. of California, Berkeley; Univ. of Wisconsin, Madison; University of Cincinnati; University of Minnesota; University of California, San Francisco; Johns Hopkins University; and the University of Southern California have all used WTC to consult about their networks.

Issues:

• Role of convergence, role of wireless;
• The value of mobility versus reliability;
• CER readiness.

Configuration Alternatives:

1. Status Quo: continue with Centrex;
2. Convert to a PBX with IP capability and continue to use a separate data network;
3. Convert to a converged voice and data network;
4. Server-base VoIP (no TDM).

Status:

1. Advisory teams have been formed – policy committee, steering committees, technology/working group, and rate and funding working group;
2. Centrex renegotiation underway;
3. Beginning a competitive bidding process.

Timeline

Outside plan assessment to be completed in Jan. 2007.