FERPA: Student Privacy and Posting Grades
Reproduced below are some of the University's policies on posting grades:
"The Family Educational Rights and Privacy Act of 1974, commonly
known as FERPA, is a federal law that governs educational records.
It grants specific rights to students and regulates how institutions
must handle educational records, including grades. The main focus
of FERPA is to give students rights to see their records and to protect
against disclosures of certain information without the student’s
consent or specific legal authorization." (http://www.fs.uiuc.edu/CAM/CAM/x/x-6.html)
Posting Grades
You may not post grades by class roster, even with the names blanked
out, or leave papers/tests in a box for students to collect. If you
comply with the following guidelines, you may post grades without compromising
a student’s privacy rights, or violating the law:
- Do not display student scores or grades publicly in association
with names, Social Security Numbers, or other personal identifiers.
- Do ask each student to give you a unique number known only to you
and that student.
- Do sort your list in numerical order.
- Do not post a copy of your class roster or Final Grade Collection
List, even with the names removed. These lists are in alphabetical
order, and displaying them allows viewers of the list to infer students’
identities.
- Do not put papers or lab reports containing student names and grades
in publicly accessible places. In particular, do not put papers into
a common box where students must go through everyone else’s
papers to find their own. Do not pass back papers by circulating an
entire set for individuals to pull out their own. No one should have
access to the scores or grades of others in the class.
(These policies are taken from the Office of the Provost web site at:
http://www.provost.uiuc.edu/resources/Faculty/FERPA_Faculty.pdf)
Technology and FERPA Compliance
Learning Management Systems such as Illinois Compass offer one
way to give students convenience of extended access to grades without
violating FERPA.
UIUC Information Security Policy
http://www.fs.uiuc.edu/cam/cam/viii/viii-1.2.html
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