Coming Changes in Electronic Directory Data

This document was posted on November 21, 2003. For more recent information, see the Update on Coming Changes in Electronic Directory Data page.

In late December 2003, the University will switch its authoritative source of employee data from the current payroll system to the UI-Integrate/Banner system. Currently, employee data in the Electronic Directory (ED; formerly known as PH) comes from the payroll system, but when the changeover occurs, the ED will obtain employee data from Decision Support's Electronic Data Warehouse (EDW), which will obtain data from Banner.

This page will be updated as information becomes available.

On This Page	Quick Links to Other Pages
What the Changes Will Mean to You Questions?	Questions Pertinent to UI-Integrate's Effects on the UIUC Electronic Directory Legacy and New Campus/College/Department Codes

What the Changes Will Mean to You

• Employee information in the ED will not be updated from December 22 to December 29, 2003, when the University will be converting employee data from the current payroll system to Banner. (Note that the ED itself will still be available during that week.) As of December 29, Banner is to become the authoritative source of employee data for the University.
• After the changeover, the ED will obtain its employee data from the EDW. Note that the EDW data will come from the new Banner system, and thus the format of a few data fields will be different; two fields that we know will be different are unit code (home_dept_code) and department name (department). These changes will be reflected in the ED.
  • The changes in data format should be of particular interest to those who create or manage software that uses data from the ED. If your application uses data from ED fields that are affected by the changeover, you may need to update your application to accommodate the new data format. (For a table relating the old and new fields, see the Legacy and New Campus/College/Department Codes page.)
  • Note that because the ED is the source of data for other services (such as CITES LDAP and Active Directory), changes in the ED will affect those services as well.
• We will make every effort to have the new data coming into the ED on the 29th of December. However, we are unable to guarantee this, owing to the various dependencies and limitations involved (such as the very short time line, unresolved issues regarding how the employee data will be represented in the various systems, and the lack of opportunity for systemwide tests between Banner, Decision Support, and, eventually, CITES). Many factors relating to this changeover are outside our sphere of control. As the time approaches, we will provide updates concerning any potential scheduling difficulties or technical issues that may affect the implementation date.

Questions?

If you have any special questions or concerns that are not addressed in the web page, please email Mike Grady at m-grady@uiuc.edu. Mike can then address widespread concerns using the CCSP mailing list.

A Town Meeting

If a group of people would like to meet with CITES staff in person, we would be happy to arrange a "town meeting" for interested individuals to ask questions and express concerns regarding the coming changes.