Setting Your Preferences on the Web

1. To set your Preferences, click the Preferences button .
2. On the General tab:
   • Time format: Select the 12-hour (a.m./p.m. format) or 24-hour display.
   • Name Format: Select a format for displaying user names, and check the box. To display additional information about users, select the Organizational Unit (OU) checkboxes.
   • Resource format: Select a format for displaying resources.
   • Name only
   • Name, number
   • Number, name

   

3. On the Display tab:
• Start Week: Choose a start day for the week. This change will be reflected in the Weekly View and Monthly View. Additionally, select the checkboxes for Saturday and Sunday if you would like them to display in the Weekly and Monthly Views.
• To be displayed: Select the information displayed on your agenda.
  • Declined meetings
  • Unconfirmed meetings
  • Location
  • Meeting end times
  • Entry icons and details
• Printer-friendly format: Choose a paper size, margin size, and color for shading meetings.
• Display hours: Select the hours of the day you want displayed in your Daily View.



4. On the Colors tab:
• Importance (red, yellow, and blue): Meetings are classified from highest to normal to lowest.
• Attendance Status (green, red, and blue): Meetings are categorized as accepted, refused, or unconfirmed.
• Ownership (blue and yellow): Meetings are labeled as to whether you own them or not.
5. On the Security tab:
• Enable automatic sign in: Check the box to apply this setting. Automatic sign in will be enabled until the next time you click the Logout button.
• Allow Global Agenda Viewing: Make the contents of your agenda available to other people on the web. For security reasons, do not select this check box unless you wish to share information with other people, or you wish to email your agenda to another person. (See Setting Access Rights on the Web for more information).
6. On the Email Notification tab:
• Entries sent out: Select these checkboxes to send email notification automatically whenever you create, edit, or delete events. The email is sent to all attendees.
• Entries received: Clear this checkbox to prevent other users from notifying you by email of new and modified events.
• When you send email entries you can choose to attach calendar data in the iCalendar or vCalendar formats. The data will be automatically attached whenever you create or edit an event.
• To have the attachment option displayed when you create or edit an entry, select the Show iCalendar & vCalendar attachment option checkbox.



7. On the Entry Defaults tab, set the defaults for meetings, Tasks, Daily Notes, and Day Events:
• Access level: Control how much information other users can see in your agenda.
• Reminders: To receive reminders by email, select the checkbox next to Email, and then set how far in advance you want to be reminded (i.e., you could choose to be automatically reminded ten minutes before the start of all meetings).
• Importance level: For meetings you create, choose a default Importance level.
• Priority level: For tasks, choose a default Priority level.



8. Click OK to apply your settings.