Search Features

Searching for invitees

To search for users to add to a list of invitees:

1. From the New <Entry> dialog box, click the People/Resources tab -> Search button (magnifying glass).
2. Click the People tab on the Directory Search dialog box.
3. If you know the name of the user you are searching for, enter at least three letters of the user's first or last name.
4. Click Search. Any matches are displayed in the Found list box.
5. Select the names of the users you want to add to the list of attendees and click Add. You can click Add all to add all the names in the Found list box.
6. If you want to remove a user's name from the list of attendees, select the name and click Remove.
7. Click OK to return to the New <Entry> dialog box.

To search for resources to add to a list of invitees:

1. From the New <Entry> dialog box, click the People/Resources tab -> Search button (magnifying glass).
2. Click the Resources tab on the Directory Search dialog box.
3. Select either the Search by Category or Search by Resource option.
   • If you select Search by Category, select a country, facility, and resource type from the drop-down lists.
   • If you select Search by Resource, enter the name or number of the resource you want to find. A few letters are generally enough.
4. Click Search. Any matches are displayed in the Found list box.
5. Select the names of the resources you want to add to the list of attendees and click Add. You can click Add all to add all the resources in the Found list box.
6. If you want to remove a resource's name from the list of attendees, select the name and click Remove.
7. Click OK to return to the New <Entry> dialog box.

To search for groups to add to a list of invitees:

1. From the New <Entry> dialog box, click the People/Resources tab -> Search button (magnifying glass).
2. Click the Groups tab on the Directory Search dialog box.
3. If you know the name of the group you are searching for, enter the first few characters of it.
4. Under Group type, select the checkboxes for the types of groups you wish to search (Private, Members-only, or Public).
5. Click Search. Matches are displayed in the Groups list box.
6. Select a group from the Groups list box to display the members of the group in the Members list box.
7. Select the names of the group members you want to add to the list of attendees from the Members list box and click Add. You can click Add all to add all the group members of the selected group to the list of attendees.
8. If you want to remove a group member from the list of attendees, select the name and click Remove.
9. Click OK to return to the New <Entry> dialog box.

Searching agendas (Windows)

You can search your own or any other user's agenda for text or attendees within a specified date range.

1. Click the Search Agenda button on the agenda toolbar.
2. On the Criteria tab, enter the text you want to search for in the Search for field.
3. Enter the name of the agenda you want to search in the Agenda of: field and click the Checkmark button.
4. Select the As designate checkbox if you have designate rights for the user or resource and want to search as a designate.
5. Enter the range of dates you want to use for this search.
6. Click the Options tab and select the options you want to use to define the scope of your search.
• Search Through: Meetings, Day Events, Daily Notes, Holidays
• Search in: Title, Location, Detail
• Search Options: Full word, Case sensitive
7. If you want to search for attendees, click the Attendees tab and enter the names of the attendees you want to search for. You can also enter groups and resources. Click the Checkmark button after entering each user, group, or resource name.
• Resources must be preceded by res:.
• Groups must be preceded by grp:.
8. When you finish entering the text, options, and attendees you want to search for, click Search. The results are displayed in the bottom section of the Search dialog box.
9. To view an entry, select it and click Show. The agenda you are searching opens in the Day or Week View and the entry you selected is displayed.
10. Select an entry and click Open if you want to open the View <Entry> dialog box.

If you are not able to see all of the relevant results for your search request:

If Oracle Calendar finds more than the maximum number of entries that it allows, as many of them as possible will be displayed in the Search Results list box and the Search button will remain enabled to allow you to view more results.

Searching agendas (Macs)

1. Select Tools -> Search Agenda....
   The Search dialog box opens.

2. Type your search keywords in the Search for: box.
3. If you want to search for an attendee, group, or resource, you can type the names (one at a time) in the Attendee: box and click the Checkmark button. Or use Oracle Calendar's magnifying glass search icon to help you find them if you wish.
• Resources must be preceded by res:.
• Groups must be preceded by grp:.
4. Other options are listed in the Search dialog box. Click on the triangle before each option to expand the choices. Once you've opened an option, select your criteria.
• Agenda of: You can search your agenda or another user's agenda for which you have permissions.
• Period: Enter the time frame in which you want to search.
• Through: Choose which types of events to search: Meetings, Day Events, Daily Notes, Holidays.
• In field: Select the field(s) in which you wish to search for your keywords.
• Option: Full Word and/or Case Sensitive. Check to turn them on; uncheck them to turn them off.
5. When you have entered your criteria, click the Search button.
6. The results are displayed in the Found list box.
7. To view an entry, select it and click Show. The agenda you are searching opens in the Day or Week View and the entry you selected is displayed.
8. Select an entry and click Open if you want to open the View <Entry> dialog box.