Using the Address Book

Customizing address book fields

1. To set custom address book fields:
   • Click Tools -> Options for Windows.
   • Click Options -> General for Macs.
2. In the left menu, click Addresses -> Custom Fields to label any custom fields you would like to have available for your entries. For example, you might want a field for entering your student workers' majors.
   • To create your unique fields, select the generic text ("Custom field 1") and type the field name you desire.
     
3. Click OK to save your changes.

Creating an address book entry

1. Open the address book by clicking the Open Address Book icon on the agenda pane toolbar.
2. When the address book opens,
   • click the New Contact button from the address book toolbar.
     OR
   • Double-click on an entry.
3. Enter or edit the person's First Name and Last Name in the Name section of the General tab. Oracle Calendar will suggest a method of filing the contact (typically last name, first name).
4. Click the Business tab to enter information such as the person's title, company and department.
5. Click the Personal tab to enter information such as the person's birthday or wedding anniversary, or to add custom dates.
   • Click the New Daily Note button next to any of the dates you specified if you want to create a repeating Daily Note in your agenda to remind you of a particular special occasion.
6. Click the Notes tab to enter additional information pertaining to this entry.
   • Enter any appropriate information in the User-Defined Fields.
   • Type up to 30,000 characters in the Notes text box.
7. Click OK to save your entry.

Deleting an address book entry

1. Select an entry in the address book pane.
2. On the keyboard, press the Delete key.
3. Click Yes to delete the entry.

Publishing an address book

Publishing your address book makes it available to other users. When publishing your address book, you can specify which entries are published as well as who can view it.

1. Click File -> Export Data... .
2. In the list of options presented, select either Comma-Delimited Text File for Address Books or Tab-Delimited Text File for Address Books, then select Continue.
3. In the Export Fields section of the window that appears, place a check mark next to the fields you'd like to include in the exported address book (for example, first name, last name, phone number, etc).
4. Click the Export button.
5. Enter a name for your address book file and store it in a location where you can find it again (for example, "My Documents" or "Desktop").

Retrieving entries in an address book file

• To retrieve an address book, click File -> Import Data... .
  1. Select the type of address book you're going to import. (If the data has been exported from a non-Oracle Calendar address book system, check the other software's documentation for information about the address book format it exports.)
  2. In the next window, click the File Name button toward the bottom of the screen and choose the file you'd like to import.
     
     The data for the first entry in the file you've selected will appear in the left hand pane of the window.
  3. If the first entry says something like "First name," "Last name," etc, check the box beside "First record is the header row." (If the first entry is a person's information, leave the check box empty.)
  4. Select the person's first name in the left pane, and the First Name entry in the right pane. Click Map to associate the "First Name" label with the person's first name.
     
  5. Continue the mapping process with Last Name and any other information you're importing (such as email addresses, phone numbers, etc).
  6. When you've finished selecting mappings between the person's data and the field labels, click the Import button.