Setting Access Rights

Oracle Calendar's flexible security system, called access rights, allows you to choose who can access your agenda and what they can see. You can allow other users to see a blank calendar, a list of busy times with no details, or all the details that you would see when you view your own agenda. By defining another user as a designate, you can give that person rights to add, modify, and delete entries from your agenda as if he or she were you. For more information on how to work as a designate, see Working as an Oracle Calendar Designate.

Oracle Calendar’s initial settings allow anyone who has an Oracle Calendar account to invite you to meetings and to see times when you are busy, but not to see the information associated with those times. Remember that when you create an event or task, you may set the level of access to:

• Personal, Confidential, Normal, or Public.

You can control exactly who sees each type of event in your calendar, and whether each person can see complete information about events or times when you are busy. When you choose Public, anyone with an Oracle Calendar account can see all the information for that event. Default refers to any UIUC faculty or staff member who has an Oracle Calendar account and whose name is not listed individually in access rights dialog box.

Setting viewing rights

The Viewing tab in the access rights dialog box allows you to define how others will be able to view your agenda. You should at least allow people to see times when you are busy for scheduling purposes. To set the viewing rights for your calendar:

1. Go to Tools -> Access Rights... for Windows (or Options -> Access Rights for Mac) and click on the Viewing tab.

2. To add a new user, type the user’s name and click on the Checkmark button, or click on a name already listed in the user list box.
3. Choose which viewing rights you would like to give the user.
   View Entries: determines whether the user will be able to see the contents of the agenda entry.
   View times only: determines whether the user will be able to see only the times that you are busy, not the contents of the agenda entry.
   Full Viewing rights: the user will be able to view details of all of your agenda entries.
   No Viewing rights: the user will not be able to view any of your agenda entries.
4. To delete a user, highlight a name in the user list box at the bottom of the screen, and then click Delete.
5. Click OK to save the changes.

Setting viewing tasks rights

The Viewing Tasks tab in the access rights dialog box allows you to define to what extent others will be able to view your tasks. To set the viewing tasks rights for your calendar:

1. Go to Tools -> Access Rights... for Windows (or Options -> Access Rights for Mac) and click on the Viewing Tasks tab.

2. To add a new user, type the user’s name and click on the Checkmark button, or click on a name already listed in the user list box.
3. Choose which task rights you would like to give the user.
   Normal, Confidential, or Personal: the user will be able to see tasks according the confidentiality level you defined for particular tasks
   Full Viewing rights: the user will be able to view all of your tasks.
   No Viewing rights: the user will not be able to view any tasks.
4. Click OK to save the changes.

Setting scheduling rights

The Scheduling tab in the access ights dialog box allows you to control whether others can invite you to events. To set the scheduling rights for your calendar:

1. Go to Tools -> Access Rights... for Windows (or Options -> Access Rights for Mac) and click on the Scheduling tab.

   

2. To add a new user, type the user’s name and click on the Checkmark button, or click on a name already listed in the user list box.
3. Click the Can invite me to events box to determine whether or not the user can schedule you.
4. Click OK to save the changes.

Setting designate rights

The Designate tab in the access rights dialog box allows you to authorize another user to modify your agenda on your behalf. To assign a designate for your calendar:

1. Go to Tools -> Access Rights... for Windows (or Options -> Access Rights for Mac) and click on the Designate tab.

2. To add a new user, type the user’s name and click on the Checkmark button, or click on a name already listed in the user list box.
3. Choose the rights you wish to grant the user for Meetings, Day Events, Daily Notes and Tasks.
• Modify: The designate can create, view, edit and reply to entries in your name.
• View/Reply: The designate can view and reply to your entries, but not edit your calendar.
• View times only: The designate can only view the times of your meetings. The designate will not see Daily Notes or Day Events, as they do not occupy specific blocks of time.
4. Click OK to save the changes.